Organization Management
Set up your teams, departments, and office structure. Assign roles and permissions so every team member sees exactly what they need and nothing they should not. Scale from a small team to a multi-office organization.
How organization management scales with you
Reflect your real structure in the platform and control access at every level.
Teams & Departments
Mirror your real organization structure
Create teams and departments that match how your organization actually works. Assign people to one or more teams. Each team can have its own matters, files, and workflows. When someone joins or moves, update their team assignment and access updates automatically.
Roles & Permissions
Define exactly what each role can see and do
Set up roles like partner, associate, paralegal, admin, or any custom role you need. Each role defines what the person can access: which matters, files, reports, and settings. Permissions cascade from organization to team to individual level.
Multi-Office Structure
Manage multiple offices and locations from one platform
If your organization operates across multiple offices or locations, set up each one with its own teams and departmental structure. Share matters and collaborate across offices while maintaining local governance and access controls.
Reflect your real org structure
PONS adapts to how your organization is set up, not the other way around. Whether you are a 5-person team or a 500-person firm with offices in multiple cities, the platform mirrors your structure and scales with you.
- Create teams, departments, and office hierarchies
- Assign people to multiple teams as needed
- Update structure as your organization grows or changes
Granular access control at every level
Control who sees what at the organization, team, matter, and file level. New team members inherit the right permissions from day one. When roles change, permissions update across the board.
- Role-based permissions with inheritance
- Custom roles for any position or responsibility
- Automatic permission updates when roles change
Scale across offices and locations
Multi-office organizations can manage each location independently while collaborating across the firm. Local governance stays intact. Cross-office matters work seamlessly.
- Separate structure per office with firm-wide collaboration
- Cross-office matter assignment and file sharing
- Centralized reporting across all locations
See organization management in action
See how teams, roles, and permissions scale with your organization.